Service Administrator - Loading Systems North

Loading Systems North

Responsible for:

The administration and planning of Service Inspection contracts and to provide support to the regional office in the delivery of exceptional customer service.


Main Duties:

· Providing a professional and courteous telephone service to internal and external customers.

· Schedule PPM inspection visits by Engineers, working closely with the Operations Manager.

· Schedule new service contracts on the in-house maintenance system.

· Daily control of engineer’s job loading.

· Manage the reactive call work stream.

· Review quotations and orders for specific clients to meet defined targets.

· Enter customer quotations and quotation follow-up letters on dedicated service management system.

· Ensure all paperwork is appropriately filed and where applicable sent to customers in a timely manner.

· Capture all office data as required within the general administration remit.

· Process and verify all engineers’ paperwork.

· Check accuracy of timesheets.

· Keep in constant communication with customers.

· Provide administration assistance to all business units and the Regional Manager as required.

· Any other duties as required by management.


Person specification:

· NVQ Level 2 or above in Business Administration or Customer Service.( Desirable )

· Able to demonstrate commercial acumen.

· Excellent IT Skills (Microsoft Excel and Word).

· Meticulous attention to detail.

· Professional telephone manner.

· Excellent communication skills both written and verbal.

· Effective time management skills.


If you feel that you have the necessary skills to apply for this role, then we look forward to hearing from you.

Prior to interview, please complete the application form and bring it along with you.